FERPA - Litigation and Student Team
University of Notre Dame
Annual Student Notification of Rights under FERPA
The Family Educational Rights and Privacy Act (FERPA) affords students certain rights with respect to their education records. These rights include:
1) RIGHT TO INSPECT: The right to inspect and review the student’s education records within 45 days of the day the University receives a request for access.
A student should submit to the Office of General Counsel a written request that identifies the record(s) the student wishes to inspect. The Office of General Counsel will make arrangements for access and notify the student of the time and place where the records may be inspected.
2) RIGHT TO REQUEST AN AMENDMENT: The right to request the amendment of the student’s education records that the student believes are inaccurate, misleading, or otherwise in violation of the student’s privacy rights under FERPA.
A student who wishes to ask the University to amend a record should contact the office that maintains the record at issue, clearly identify the part of the record the student wants changed, and specify why it should be changed.
If the University decides not to amend the record as requested, the University will notify the student in writing of the decision and the student’s right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the student when notified of the right to a hearing.
3) RIGHT TO PROVIDE WRITTEN CONSENT: The right to provide written consent before the University discloses personally identifiable information from the student's education records, except to the extent that FERPA authorizes disclosure without consent.
The University discloses education records without a student’s prior written consent under the FERPA exception for disclosure to school officials with legitimate educational interests. A school official is a person employed by the University in an administrative, supervisory, academic or research, or support staff position (including law enforcement unit personnel and health staff); a person, company, or organization with whom the University has contracted as its agent to provide a service instead of using University employees or officials (such as an attorney, auditor, or collection agent); a person serving on the Board of Trustees; or a student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing his or her tasks.
A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibilities for the University. Upon request, the University also discloses education records without consent to officials of another school in which a student seeks or intends to enroll.
4) RIGHT TO PROVIDE FILE A COMPLAINT: The right to file a complaint with the U.S. Department of Education concerning alleged failures by the University to comply with the requirements of FERPA. The name and address of the Office that administers FERPA is:
Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue, SW
Washington, DC 20202-5901
FERPA_Training_PowerPoint - overview of FERPA including rules for access and disclosure
FAQ's - Faculty_and_Staff - printable FAQ's for Faculty and Staff
FAQ's - Students - printable FAQ's for Students